How to bulk add or remove users from teams

Team admins can manage team membership in bulk from the Members tab of a team.

This is useful when onboarding a department, updating a large team, or cleaning up membership after an org change.

Before you start

You need to be a Team admin for the team.

Workspace owners and admins can manage any team, even if they are not Team admins.

Only existing workspace members can be added to a team. If someone is not in the workspace yet, invite them to the workspace first.

Bulk add users to a team

1. Open the team.

2. Go to the Members tab.

3. Click Add members.

4. In the bulk add section, paste one email address per line.

   Example:

   [e-mail]
   [e-mail]
   [e-mail]

5. Review the summary.

   Tability will show how many emails are ready to add and whether any emails are invalid.

6. Click Add members.

Newly added users are added as Team members by default.

Bulk remove users from a team

1. Open the team.

2. Go to the Members tab.

3. Use the checkboxes to select the members you want to remove.

4. Click Remove selected in the bulk actions toolbar.

5. Confirm the removal.

Selected users will be removed from the team.

Bulk change team roles

You can also update roles for multiple people at once.

1. Open the team.

2. Go to the Members tab.

3. Select the members you want to update.

4. Use the bulk role action to change them to:

   Role	Meaning
   Team admin	Can add/remove members and change team roles
   Team member	Can view the team but cannot manage members

5. Confirm the change.

Last admin protection

Every team must keep at least one Team admin.

Tability prevents bulk actions that would remove or demote the last Team admin.

If your own account is included in a bulk removal or role change, Tability may ask you to confirm because you could lose Team admin controls.

What happens to plan access?

Removing someone from a team may also remove any plan access they had through that team.

For example, if the Product team has view access to a restricted plan, removing someone from Product removes their team-based access to that plan.

They may still have access if:

• They have a direct person permission on the plan

• They belong to another team with access

• The plan is visible to everyone in the workspace

• They are a workspace owner or admin