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Scheduled prompts

Save AI Mode prompts and run them manually or on a recurring schedule

Scheduled prompts let you reuse an AI Mode prompt without rebuilding it each time. You can keep a prompt ready to run manually or schedule it to produce a recurring brief for selected workspace members.

Use scheduled prompts for routines such as:

  • a daily list of items that need attention

  • a weekly summary of OKRs, KPIs, and initiatives

  • a weekly digest of activity from people you work with

  • a monthly or quarterly leadership brief

AI Mode can make mistakes. Review generated briefs against the linked workspace data before using them for decisions or sharing them more broadly.

Open scheduled prompts

  1. Open AI Mode from the left sidebar.

  2. Click Scheduled prompts.

The page shows your saved prompts and templates for a Daily Brief, Weekly Summary, and Weekly Team Digest.

Create a prompt

  1. Click New prompt, or select one of the suggested templates.

  2. Enter a clear Title so people can recognise the brief.

  3. In Prompt, describe the report or analysis you want AI Mode to produce.

  4. Choose a Schedule:

    • Manual keeps the prompt ready to launch when you need it.

    • Daily, Weekly, Monthly, or Quarterly launches it automatically.

  5. For a recurring prompt, choose the requested day and time.

  6. Click Add recipients and select the workspace members who should receive the brief.

  7. Check the displayed next-run time, then click Save prompt.

Recurring prompts run in your workspace timezone. Tability shows the timezone and next run before you save so you can confirm the schedule.

Write a useful recurring prompt

Recurring prompts work best when the scope and expected output are explicit. Include:

  • the plan, team, KPI set, or timeframe to analyse

  • the signals to prioritise, such as confidence changes, overdue check-ins, risks, or blockers

  • the format you want, such as a short brief, action list, or leadership summary

  • how AI Mode should handle missing evidence

For example:

Manual or recurring?

Choose Manual when the prompt is useful repeatedly but does not need to run on a fixed cadence. Choose a recurring schedule when people need the same brief at a predictable time, such as before a weekly review or quarterly planning meeting.

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